Solid Waste Hauler Services

Solid Waste RFP Package

SECTION 1 – ADVERTISEMENT
REQUEST FOR PROPOSALS
CITY OF RIDGELAND MISSISSIPPI
CONTRACT FOR WASTE HAULER SERVICES
COLLECTION TRANSPORTATION AND DISPOSAL SERVICES
RESIDENTIAL AND LIGHT COMMERCIAL SOLID WASTE,
YARD WASTE, BULK WASTE, WHITE GOODS, BRUSH AND LIMBS

The Mayor and Board of Aldermen of the City of Ridgeland, Mississippi (the “City”), will receive sealed written proposals and electronic proposals from qualified firms pursuant to applicable Mississippi law, including Miss. Code Ann. § 31-7-13(r), for residential and light commercial solid waste collection, transportation, and lawful disposal; residential yard waste collection; bulk waste collection; white goods collection; brush and limb collection; cart services where applicable; customer service; public education; reporting; and all related labor, supervision, personnel, equipment, vehicles, materials, facilities, supplies, and administrative services required by the Request for Proposals and Contract Documents.

The City is requesting proposals for multiple collection methodologies and service alternatives. Proposers may submit pricing for any or all collection alternatives and service categories identified in the Proposal Forms, including Manual Rear-Load collection, Automated Side Load collection, and once-monthly or twice-monthly brush and limb collection. Proposers are not required to submit pricing for every alternative or service category.

Proposal deadline. Proposals must be received no later than 10:00 a.m., local time, on Friday, November 6, 2026. Responsibility for timely delivery rests solely with the Proposer. A proposal received after the deadline will not be opened or considered and may be returned unopened.

Paper proposals. (Preferred) Paper proposals shall be enclosed in a sealed envelope clearly marked “Waste Disposal Services Proposal” and delivered to the Director of Public Works, City of Ridgeland, 100 W. School Street, Ridgeland, Mississippi 39157. Each paper proposal shall include one original bearing original signatures, six complete paper copies, and one searchable electronic copy on a USB drive or other media approved by the City.

Electronic proposals. Electronic proposals shall be submitted only through Central Bidding at www.centralbidding.com and shall comply with the electronic submission requirements in the RFP. No telephonic, oral, telegraphic, facsimile, or email proposal will be accepted.

RFP documents. The RFP, proposal forms, specifications, maps, and other Contract Documents are available for public inspection at the City of Ridgeland Public Works Department, 100 W. School Street, Ridgeland, Mississippi 39157, and may be obtained electronically through Central Bidding at www.centralbidding.com or by contacting the Public Works Department.
Optional pre-proposal meeting. An optional pre-proposal meeting will be held at 10:00 a.m., local time, on Tuesday, October 20, 2026, in the City Hall Boardroom, 100 W. School Street, Ridgeland, Mississippi 39157.

Questions and addenda. Written questions and requests for interpretation or clarification must be received by 5:00 p.m., local time, on Friday, October 23, 2026. Questions shall be submitted by email to Alan Hart, Director of Public Works, at alan.hart@ridgelandms.org. The City intends to issue any final written responses or addenda no later than 5:00 p.m., local time, on Wednesday, October 28, 2026. Only written addenda issued by the City are binding. Each Proposer is responsible for obtaining and acknowledging all addenda.

Evaluation factors. The City will evaluate proposals using the following factors and weights:

1. Qualifications and Ability to Perform, including experience, financial responsibility, legal and regulatory compliance, equipment, facilities, organizational capacity, references, and prior performance, 15%.
2. Collection Operations and Service Reliability, including collection methods, proposed technology, routing, schedules, staffing, vehicles, equipment, maintenance, backup resources, safety, quality control, service recovery, and contingency planning, 15%.
3. Customer Service and Complaint Resolution, including communication methods, staffing, hours, response standards, complaint tracking, escalation, missed-collection resolution, documentation, reporting, and coordination with the City, 15%.
4. Public Education Communication and Outreach, including public notices, service information, educational materials, digital communication tools, mobile-accessible resources, community outreach, and service-change communications, 15%.
5. Implementation and Contract Management, including startup, transition, mobilization, staffing, equipment deployment, cart distribution, public notification, reporting, performance monitoring, quality assurance, and contract administration, 15%.
6. Cost and Overall Value, including proposed prices, alternate and optional-service pricing, completeness, assumptions, supporting cost information, total cost, and overall value to the City, 25%.
   After evaluating the proposals, the City may select the most qualified proposal or proposals and may negotiate and enter into one or more contracts with one or more Proposers as permitted by law. The City may accept a proposal other than the lowest-priced proposal and may award one overall Contract or separate Contracts for individual services, alternatives, or collection methodologies.
   

Bid security. Each proposal shall be accompanied by a certified check or Bid Bond in the amount of Twenty-Five Thousand Dollars ($25,000.00), payable to the City of Ridgeland, Mississippi. A Bid Bond shall be issued by a corporate surety licensed and authorized to do business in Mississippi, acceptable to the City, and otherwise compliant with the RFP and applicable law. The Bid Bond shall be accompanied by appropriate evidence that the individual executing the bond on behalf of the surety is authorized to bind the surety as of the date of execution.

Public records. Proposals and information submitted in response to this RFP are subject to the Mississippi Public Records Act and other applicable law. Proposers shall clearly identify any information they contend is exempt from disclosure and state the legal basis for the claimed exemption. The City does not represent that information marked confidential will be exempt from disclosure.
Before submitting a proposal, each Proposer should inspect the Service Area and arrive at a clear understanding of the conditions under which the Services will be performed. Estimated quantities in the RFP are provided for comparison and evaluation and do not guarantee the amount of work to be ordered.

City rights. The City reserves the right to reject any or all proposals; waive informalities, technicalities, and minor irregularities; determine whether a proposal is responsive and a Proposer is responsible; request clarification or supplemental information; conduct interviews, presentations, site visits, demonstrations, or discussions; negotiate with one or more Proposers; accept or reject any service, alternate, option, or collection methodology; modify, suspend, cancel, or reissue the procurement; and take any other action permitted by applicable law. The City is not obligated to award a Contract or reimburse any proposal expense.

THIS, the 6th day of October, 2026.
CITY OF RIDGELAND, MISSISSIPPI
By: /s/ Angela Richburg_______________________
City Clerk
Publish: Thursday, October 15, 2026, and Thursday, October 22, 2026.